Having a conference is always a difficult and stressful task, but that’s especially true if it is your first time organizing one. There are a lot of things to manage, from the scheduling of seminars and group discussions to catering and room hiring.
You can however make the process of organizing a conference a little easier simply by having a conference website. Just having a website can make the whole process of planning and running a conference a whole lot easier. Here we will take a look at the reasons why having a website for your conference is so important and how it can really make your conference run smoother.
A Your Details In One Place
When you are running a conference, one of the first things you will do after booking the venue is inviting everyone you know. This more than likely will involve an email containing all of the details for your conference. Chances are however that you will not be able to get all the details you want in just one email and you will have many of your contacts trying to follow up with you to find out more.
If you have a website, however, you will be able to have all the information you need about your conference in one place. Sure, you will probably have to send an email to some of your contacts and clients, but you will be able to direct them to your website instead of having to pour all of the details into one long email. This includes details about the venue, times of certain events, and information on how to get to the venue. The more information about your conference on your website, the more helpful it will be.
A Good Way To Find You
When you have a website for your conference, it opens things up a lot more. Not only will you be able to direct the people you know to your website to find all the information they need, but you will also be able to find new people you have never worked with or even met before. Your website will naturally have an SEO ranking, so it will appear on search engine results that are relevant to your site. If you are able to get a high enough SEO ranking, then your site will get more and more visitors, which in turn will lead to more and more potential visitors to your conference.
This will really make your conference worthwhile, as it will increase your chances of networking with new people in a way that you have never experienced before. Not only that, but it will make coming to your conference more appealing to your contacts. If they know there is a chance that they can network with new people, gain contacts and even meet up with some new clients, then they will be much more interested in attending your conference.
Makes Organisation Easier
If in the past you were running your conference and then some details were changed, like the location of a seminar or even the date and time a certain event takes place, then you would have to get in touch with all those attending to let them know about the changes. If you have a lot of people who have confirmed they are coming, this can be a very painstaking task. If however, you have a website, then you will be able to share all the details about the changes on your website so then everyone will be informed simply by visiting your homepage.
This is why it would also be a good idea to launch a social media account for the event, like a Twitter account. This way if any changes take place, you will be able to alert everyone to the changes that have been made without having to send loads and loads of emails out. After all, if new people are to be attending your conference, you will need to let them know so they don’t arrive and think that your a running an untidy conference.
Share All The Details About The Venue
If you are holding the conference in hotel conference rooms for example, which is probably the most popular location for conferences these days, then the hotel will have details that will be of use to people attending your conference. You should share the contact details for the hotel and even share the details about which rooms are available for staying in. This will be extremely helpful to people who are traveling long distances for your conference and will want a place to stay for the night.
There are of course other details about the hotel that people attending your conference will want to know. They may want to know what kind of food is on offer and when it is served. They might want to know if the hotel has Wi-Fi that they are able to use while they are attending the conference. Just share with them the details you think are important and then link them to the venue in question so they can find any additional information themselves if they need it.
